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The glossary contains brief definitions of the most commonly
used terms on the web site. |
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TERM
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DESCRIPTION
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| Available Copies |
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| Available Drafts |
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| Creator Name |
Record the name of the organization(s) or the individual(s) responsible for the creation, accumulation and maintenance of the records in the unit of description. |
| Creation Date |
Date(s) when documents were created. This includes the dates of copies, editions, or
versions of, attachments to, or originals of items generated prior to their accumulation as records |
| Creator Refrence Code |
To provide information on the history of the unit of description that is significant for its
authenticity, integrity and interpretation. |
| Language of Material |
Record the language(s) of the materials comprising the unit of description. |
| Level of Description |
To identify the level of arrangement of the unit of description.
Fonds: The whole of the records, regardless of form or medium, organically created and/or accumulated and used by a particular person, family, or corporate body in the course of that creator's activities and functions.
Series: Documents arranged in accordance with a filing system or maintained as a unit because they result from the same accumulation or filing process, or the same activity; have a particular form; or because of some other relationship arising out of their creation, receipt, or use. A series is also known as a records series.
File: An organized unit of documents grouped together either for current use by the creator or in the process of archival arrangement, because they relate to the same subject, activity, or transaction. A file is usually the basic unit within a record series.
Item: The smallest intellectually indivisible archival unit, e.g., a letter, memorandum, report, photograph, sound recording.
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| Material Form |
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| Note |
Record specialized or other important information not accommodated by any of the defined elements of description. |
| Original Available |
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| Physical Condition |
Indicate any important physical conditions, such as preservation requirements, that affect the use of the unit of description. Example, Good or Needs Repairing. |
| Paper Count |
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| Related UOD |
Record information about units of description in the same repository or elsewhere that are related by provenance or other association(s). |
| Scope N Content |
Give a summary of the scope (such as, time periods, geography) and content, (such as
documentary forms, subject matter, administrative processes) of the unit of description,
appropriate to the level of description |
| Subject Terms |
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| Textual Record Length |
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| Title |
To name the unit of description. A word, phrase, character, or group of characters that names a unit of description. |
| Translation Available |
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| Type of Material |
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| UOD number |
Unit Of Description (UOD), A document or set of documents in any physical form, treated as an entity,and as such, forming the basis of a single description.To identify uniquely the unit of description and to provide a link to the description that represents it. |
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| Valid Physically Until: |
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